Empowering Universities with
Next-Generation AI and Data Intelligence
Next-Generation AI and Data Intelligence
A state-of-the-art, AI-enabled University Management System — a unified, HEC-compliant
University ERP and EdTech platform that bridges enterprise operations with student
learning, from admissions to alumni.
Unified
Scalable
Integrated
Trusted
Student Portal
Faculty Portal
Admin & Finance
Management
Parent Portal
Mobile App
20
Native Modules
5+
Access Portals
10/10
HEC IPE Standards
99.9%
Uptime SLA
WHY ZIDNYELM UMS
Intelligent Solutions. Unrivalled Results.
ZidnyElm equips universities with AI-driven technologies to run smarter operations,
make better decisions and scale efficiency effortlessly — aiming to improve and
revolutionise the higher education industry.
Unified
One shared data core across 20 native modules — a single source of truth for every
student, faculty, finance and facility record, from admissions to alumni.
Scalable
Distributed cloud architecture auto-scales from 5,000 to 20,000+ users, right
through the heaviest admission peaks without performance loss.
Integrated
REST APIs and webhooks sync the platform with your LMS, biometric and RFID
hardware, payment gateways, FBR connectors and HEC Maktab.
Trusted
HEC-compliant by design: immutable audit trails on 100% of actions, RBAC
governance and WCAG 2.1 AA bilingual (Urdu/English) accessibility.
CONCEPTUAL LANDSCAPE
One Platform, Five Coordinated Layers
Every portal, module and integration sits on a single shared data core with a common
security, workflow and integration layer underneath.
LAYER 1
User Access Layer
Student Portal
Faculty Portal
Admin & Finance
Parent Portal
Mobile App
LAYER 2
Functional Modules — Core Operational Layer
Admissions & SLcM
Academic & Curriculum
Examination & Results
Financial Mgmt & Accounts
HRM & Payroll
Supply Chain & EAM
Campus & Auxiliary Svcs
+13 extended modules
LAYER 3
Integration & Platform Services
API / ESB Bus
Identity & SSO
Notification Engine
Workflow Engine
Document Mgmt
AI Services
LAYER 4
Non-Functional Modules — Compliance Backbone
HEC & Accreditation Compliance Engine
RBAC & Audit Trails
Multi-Campus Cloud Scalability
Interoperability & API Gateway
BI & Predictive Analytics
+3 extended modules
LAYER 5
Data & Infrastructure Layer
Centralized on-premises / cloud database
Integration APIs
Payment Gateway & FBR Connectors
Security, Backup & DR
Single shared data core · Common security, workflow & integration layer · 20 native
modules
ZIDNYELM UMS KEY MODULES
20 Native Modules, Five Coordinated Domains
From admissions to alumni, finance to facilities — every module is natively built on
the same data core, so information flows without re-entry, reconciliation or silos.
DOMAIN 1
Academic Core
5 Modules
M01
Admissions & Student Lifecycle (SLcM)
Enquiry-to-alumni lifecycle: applications, merit lists, registration and
holds.
M02
Academic & Curriculum Management
Programme catalogues, learning outcomes, curriculum versioning and
timetabling.
M05
Examination & Result Management
Date sheets, seating, secure question papers, dual mark entry and GPA/CGPA.
M06
Learning Management System (LMS)
Course spaces, SCORM/LTI content, assignments, quizzes and gradebook.
M16
Academic Advising
Degree audit, plan-of-study, early-alert risk engine and graduation
clearance.
DOMAIN 2
ERP
5 Modules
M03
Finance & Accounts Management
Chart of accounts, budgeting, fee billing, payables, GL, assets and
reconciliation.
M07
Human Resource Management & Payroll
Recruitment, onboarding, attendance, leave, payroll, statutory compliance
and appraisals.
M09
Supply Chain Management
Demand planning, sourcing, supplier master, contracts, logistics and
source-to-pay.
M10
Inventory Management
Item master, goods receipt, put-away, stock issue, valuation, counting and
assets.
M11
Procurement Management
Purchase requisitions, sourcing routes, tender/RFQ management, POs and
contracts.
DOMAIN 3
People & Services
3 Modules
M08
Library Management System
Catalogue, circulation, member management, OPAC, RFID integration and
serials.
M12
Cafeteria Management
Menu planning, POS, meal plan mapping, vendor coordination and waste
tracking.
M15
Alumni & Development
Constituent master, engagement, campaigns, prospect research and gift
processing.
DOMAIN 4
Campus & Compliance
4 Modules
M04
Administration & User Management
Org/authority model, identity lifecycle, SSO, RBAC, access requests and
audit logs.
M13
Campus Management
Facility master, room booking, hostel, transport, identity cards and
maintenance.
M14
Research & Grants Management
Funding calls, proposals, ethics review, expenditure control and IP
register.
M17
Accreditation Compliance Engine
Standards register, criterion-to-data mapping, evidence harvesting and SAR
assembly.
DOMAIN 5
Intelligence & Automation
3 Modules
M18
Paperless e-Office
Digital e-Files, e-Noting, multi-level e-Approvals, DMS and workflow
routing.
M19
AI Use Cases (AI/ML Suite)
Native AI for dropout prediction, yield forecasting, IDP, chatbot and
anomalies.
M20
DWH & BI Foundation
Central DWH, data marts, ETL pipelines, dimensional models, MDM and
foundation BI.
Not sure where to start? Every deployment begins with the Academic Core and grows
domain by domain — go live in phases that match your campus readiness.
ARTIFICIAL INTELLIGENCE
Native AI Capabilities, Embedded Not Bolted On
A native AI layer trained on the university's own institutional data. Every use case
draws on one unified data foundation, and the models keep improving as institutional
data grows.
01
Student Dropout & At-Risk Prediction
ML models flag students at risk using attendance, grades and LMS engagement, then
trigger timely advising interventions.
Classification / Early-warning
02
Admissions Yield & Enrolment Forecasting
Predicts applicant conversion and seat demand per programme to optimise offers,
sections and resource planning.
Regression / Forecasting
03
Intelligent Document Processing
OCR + NLP auto-extracts data from transcripts, certificates and invoices, then
classifies and routes them into the e-Office.
OCR + NLP / IDP
04
AI Chatbot & Virtual Assistant
24×7 conversational assistant for fees, timetable and admissions FAQs using an LLM
with RAG over university data.
LLM / RAG
05
Financial Anomaly & Fraud Detection
Detects irregular transactions, duplicate payments and budget anomalies across
finance data streams.
Anomaly Detection
06
Timetable & Resource Optimisation
AI scheduler optimises classrooms, faculty load and exam seating under real-world
constraints.
Optimisation / OR
PAPERLESS GOVERNANCE
End-to-End Paperless e-Office
Digital file movement, e-approvals and a full document management system replace
physical file circulation, across every department, on every device.
70%
Faster file turnaround vs physical movement
100%
Traceability — every action time-stamped & signed
Zero
Lost files with central digital custody
24×7
Approvals from any device, anywhere on campus
e-File & e-Dak
Digital files, correspondence and dak with structured routing
e-Noting & Marking
On-file noting, marking and forwarding across departments
e-Approvals
Multi-level approvals with digital signatures
Document Management
Central DMS with version control and full-text search
Workflow Routing
Rule-based routing, SLAs and escalation on pending files
Audit & Mobile
Complete audit trail with mobile approvals on the go
WHY IT MATTERS · 70% FASTER TURNAROUND · ZERO LOST FILES · 24×7 APPROVALS
KEY FEATURES
Enterprise-Grade by Every Measure
The non-functional backbone that keeps a multi-campus university running —
compliant, observable, resilient and fast.
HEC Compliance Engine
10/10 IPE Standards
Automated IPE reporting and QEC self-assessment evidence, generated directly from
operational data.
RBAC & Audit Trails
100% Actions Logged
Granular role-based permissions with immutable who / what / when audit logs.
Scalability
5K → 20K+ Users
Distributed cloud architecture that auto-scales through admission peaks.
Interoperability & API Gateway
REST + Webhook APIs
Syncs with LMS, biometric / RFID hardware and HEC Maktab out of the box.
BI & Predictive Analytics
Real-time Dashboards
Financial forecasting, retention and at-risk student flags for decision-makers.
Performance & Reliability
P95 < 1.5s · 99.9% Uptime
Caching, load-balanced services and SLA-backed response times.
Disaster Recovery & Backup
RPO 1h · RTO 4h
Automated nightly backups with a geographically separate DR site.
Accessibility & Bilingual UX
WCAG 2.1 AA
Mobile-first, screen-reader friendly, fully bilingual (Urdu/English) interface.
HEC IPE MAPPING
Your QEC Audit Evidence, Generated as You Operate
The UMS acts as a persistent, real-time evidence repository for Quality Enhancement
Cell audits — every standard below is generated directly from operational data.
01
Mission and Goals
Operational alignment to university strategy
02
Planning and Evaluation
Student feedback & course evaluations
03
Organization and Governance
Syndicate / Academic Council minutes
04
Integrity
Anti-plagiarism integration & transparent merit
05
Faculty
Ph.D. ratios, research output & workload compliance
06
Students
Retention, advising logs & financial aid distribution
07
Institutional Resources
Library, asset lifecycle & research budget
08
Academic Programs
Curriculum alignment & credit-hour compliance
09
Public Disclosure
Single-source-of-truth sync to university website
10
Assessment & QA
Automated programmatic SAR workflows
Multi-framework support with criterion reuse across accreditation frameworks — the
same evidence base also feeds ranking and statutory returns.
GET IN TOUCH
Let's discover how ZidnyElm can overcome your campus technology challenges
Reach out to us for a personalised walkthrough of the platform, a QEC-readiness
assessment or a phased deployment plan tailored to your campus.
Take the Next Step: Unlock the Power Your Data with AI
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